Montgomery County Property Search
Montgomery County property records are legal documents that contain all the information about a property including ownership information, deeds, title, property transactions, appraisals, plats, liens, mortgages, foreclosures, leases, permits, tax information and related Montgomery County Public Records.
A property record search furnishes impending property owners with information and history about the land, building, or real estate property in Montgomery County, Ohio. This includes information like lien or encumberment on the property, land use restrictions, current property valuation and others. The property reports in these records are an excellent way to know if the land is in good physical condition and is sale-worthy.
In Montgomery County, property records are compiled and kept by the County Auditor’s and Recorder’s offices. The Montgomery County Auditor is the custodian of property records. The office is responsible for disseminating and transferring property and tax information. On the other hand, the Montgomery Recorder’s Office collects and maintains property documents relating to transactions, such as mortgage information and deeds.
Are Montgomery County Property Records Public?
Yes. In line with Section 149.43 of the Ohio Revised Code, every document or information collated and kept by public bodies or government agencies in the execution of official duties or obligations constitutes a public record.
This law directs the custodians of property and tax records, like the Montgomery County Auditor, Montgomery County Recorder, and Montgomery County Treasurer, to make their information publicly accessible. Therefore, property records in Montgomery County are available for inspection and copying by members of the public. However, certain property records may be exempt from public disclosure due to the nature of the information they contain. These include:
- Information sealed by state or federal law
- Sensitive information, such as Social Security Numbers
- Ongoing real estate transactions
- Historic Public Records
- Records relating to an ongoing criminal investigation or legal dispute.
What Do Montgomery County Property Records Contain?
Montgomery property records may vary in content depending on whether it is a record maintained by the Montgomery County Recorder’s Office or the Auditor’s Office. The recorder’s office typically maintains property documents like deeds and mortgages. Interested individuals may find all or any of the following information in property records maintained by the Montgomery County Auditor’s Office:
- Parcel ID Number
- Parcel Location
- Neighborhood Code
- Neighborhood Map
- Property Owner Information: This is the name of the individual or company with ownership rights of a physical property or land.
- Mailing address (city, state, and zip code)
- Legal description of the property: The legal description of a property includes a detailed record of the boundaries and dimensions of a real property. It is usually attached to maps and plats of the parcel of land. It is needed to write a valid deed of conveyance and mortgage documents.
- Land use description (residential, commercial, single housing unit, etc.)
- Tax District Name
- Acres
- Deed: A legal document that transfers the title and ownership of property or asset from one owner(the grantor) to the new owner(the grantee).
- Lien: A property lien is a legal claim against a document that indicates that the said property can be used as collateral in case of failure to pay a debt. It is the legal right to seize a property in fulfillment of debt.
- Sales information (sales date, price, deed reference, name of buyer and seller)
- Property value (land, improvements, CAUV, and total)
- Current year tentative value
- Current year special assessments
- Value History
- Building information (exterior wall material, building style, number of stories, year built, total rooms/bedrooms/baths/half baths, square feet of living area, finished basement living area [sq. Ft.], rec room [sq. Ft.], total square footage, basement, central heat/air conditioning, heating system type, heating fuel type, number of fireplaces[masonry], number of fireplaces[prefab]).
- Current year rollback summary (non-business credit, owner occupancy credit, homestead, and reduction factor).
- Tax rate, detail, and summary
- Geographical Information System (GIS) Parcel Map
- Permits
- Floor plans, sketches, and blueprints
- Photograph of the property.
Where to Perform a Montgomery County Property Lookup
Interested individuals may search Montgomery County property records online, by mail request, or in person. Researchers interested in the records maintained by the Auditor’s Office can conduct an online search on the Montgomery County Real Estate Tax Information site.
In-person requesters should visit the Auditor’s office between 8 a.m. and 5 p.m. on Monday to Friday on regular business days. It is not required to provide a means of identity to inspect property records; however, it must be provided upon request. Visitors must also have sufficient information on the information they wish to find. The cost of physical copies of documents is $0.10 per page and $1 for files downloaded to a compact disk.
There are no charges per page for documents sent by mail. However, the requester will cover the costs of the postage and other standard public records and mailing supplies. Individuals may address written mail requests or emails to the County Auditor:
Montgomery County Auditor
451 West Third Street
P.O. Box 922
Dayton, OH 45422
Email: auditor@mcohio.org
Researchers interested in property records kept by the Montgomery County Recorder can access them online at the Recorder's Information Search System (RISS). They may also visit the recorder’s office during public office hours (Monday - Friday, 8 AM - 4 PM) or contact the recorder at:
Montgomery County Recorder’s Office
451 West Third Street, 5th Floor
Dayton, OH 45422-1387
Phone: (937) 225-4275
Email: mcrecorder@mcohio.org
Another viable alternative to lookup property information is to submit an online record request form. Using this method, the searcher can choose if they want their response by post, email, or visit the agency office to pick up their response.
How to Perform a Property Owner Lookup in Montgomery County
Searchers can perform a property owner lookup using the property address, Parcel ID, parcel location, and other advanced search criteria (property specification, sale date, and price). Interested persons may also submit a public records request to the County Auditor or the County Recorder’s Office.
Note that property ownership information is a matter of public record in Montgomery County, Ohio. Nevertheless, it is still private information, knowledge of which should be used and divulged ethically and on par with the provisions of the law.
How to Find Montgomery County Property Records Online
The property records maintained by the Montgomery County Auditor's Office are available in the property records online directory. Other property-related public records maintained by the Montgomery County Recorder's Office are also available online via the Recorder's Information Search System (RISS).
Alternatively, interested persons look up property records on third-party aggregate sites. These services give the searcher access to property information, for example, property specifications, ownership and deed information, sales history, property valuation, lien, titles, and tax records.
How to Find Property Owner by Address for Free
The Montgomery County Auditor Property Search Tool helps researchers find property owners by address. Visit the property search website, select “search by address,” input the street name and number, or just the street name and search. The search result will include the Parcel ID, owner's name, property address, and other information.
Montgomery County Property Tax Lookup
In Montgomery County, residents or potential property owners may look up property tax records on the Montgomery County Real Estate Tax Information site. The site allows the general public to view up-to-date real estate and personal property tax information at no cost. Researchers may choose to search by property address, owner's name, Parcel ID, or an advanced search. Individuals may contact the Auditor's Office for further questions and inquiries into the county taxation system.
How to Find Montgomery County Property Appraiser
Individuals in Montgomery County can find property appraisers in the following ways:
- Consult the Montgomery Probate Court Approved Real Estate Appraisers registry
- Contact the county property assessors to get information on appraisers and ask for recommendations
- Hire independent property appraisers or reach out to professional organizations
- Ask other property owners for referrals and recommendations.
Montgomery County Property Assessor
The Montgomery County Auditor’s Office is charged with the duty to:
- Identify and list all taxable property in the county
- Appraise and assign value to real property
- Transfer deeds
- Provide access to property tax records
- Calculate estimated property tax rates
- Collect real estate and personal property taxes, and
- Allocate tax revenue.
According to the County Auditor, Karl Keith, Montgomery County has experienced a 34 percent increase in property value over the past three years. In the first half of 2023 alone, the county generated up to $561 million in property tax revenue. Residents may contact or visit the auditor’s office at:
Montgomery County Auditor's Office
451 West Third Street
P.O. Box 972
Dayton, OH 45422
Phone: (937) 225-4326
Fax: (937) 496-7690
Montgomery County Treasurer's Office
451 West Third Street
Dayton, OH 45422
Phone: (937) 225-4010
Fax: (937) 496-7652
